WEBVTT 1 00:00:02.185 --> 00:00:04.085 The call to order the 2 00:00:06.565 --> 00:00:09.085 November 10th meeting of the Sumpter Landing Community 3 00:00:09.085 --> 00:00:10.085 Development District. 4 00:00:10.855 --> 00:00:12.365 Looks like we have a quorum. 5 00:00:13.165 --> 00:00:14.625 If we could stand for a pledge 6 00:00:14.685 --> 00:00:17.145 and then a observe a moment of silence. 7 00:00:19.165 --> 00:00:20.625 Pledge allegiance to 8 00:00:20.625 --> 00:00:22.945 The why of the United States of America, 9 00:00:23.605 --> 00:00:26.865 and to Republic One mission, 10 00:00:29.055 --> 00:00:30.265 liberty, justice. 11 00:00:30.565 --> 00:00:31.565 All. 12 00:00:44.745 --> 00:00:46.785 I welcome any meeting attendees. 13 00:00:48.495 --> 00:00:51.385 Time for audience comments. Seeing none. 14 00:00:52.835 --> 00:00:54.545 First up is the consent agenda. 15 00:00:56.525 --> 00:00:58.865 Any changes? Make a motion to approve. 16 00:00:59.565 --> 00:01:01.265 All was approved at all. Good. 17 00:01:01.265 --> 00:01:04.305 There's a big agenda. Big Lot of stuff. Yes, sir. Good. 18 00:01:04.855 --> 00:01:07.945 I'll second That motion. Got a motion? And a second. 19 00:01:08.925 --> 00:01:11.065 Uh, all in favor a Aye. Aye. 20 00:01:11.945 --> 00:01:15.785 Motion's passed. New business. 21 00:01:16.405 --> 00:01:19.785 Yes, sir. Uh, Mr. Harris, I believe will be, uh, 22 00:01:19.835 --> 00:01:21.305 presenting this item, the review 23 00:01:21.305 --> 00:01:23.665 and approval of the geotechnical engineering testing at Lake 24 00:01:23.665 --> 00:01:24.905 Sumter Landing parking lot 25 00:01:25.445 --> 00:01:28.545 and approval of budget resolution 2026 dash oh four. 26 00:01:28.605 --> 00:01:29.425 Mr. Harris. Good morning. 27 00:01:29.425 --> 00:01:30.905 Mike Harris, district Property Management. 28 00:01:31.405 --> 00:01:32.545 I'm here seeking your review 29 00:01:32.605 --> 00:01:36.145 and approval for the geological anomaly re remediation at 30 00:01:36.145 --> 00:01:37.545 the Lake Sumter Landing parking lot. 31 00:01:37.565 --> 00:01:41.105 And for budget resolution 2026 dash zero four 32 00:01:41.765 --> 00:01:44.065 On June 16th, 2025, 33 00:01:44.625 --> 00:01:46.985 a depression informed Lake Sumter landing parking lot area 34 00:01:47.225 --> 00:01:48.345 adjacent to Old Camp Road. 35 00:01:48.805 --> 00:01:50.505 Geo technical testing was completed, 36 00:01:50.505 --> 00:01:53.225 and concrete grout injection had been recommended 37 00:01:53.225 --> 00:01:54.425 to stabilize the area. 38 00:01:55.215 --> 00:01:56.585 Once approved, the repair will be 39 00:01:56.585 --> 00:01:57.825 scheduled as soon as possible. 40 00:01:58.155 --> 00:01:59.465 After the grout repairs, 41 00:01:59.465 --> 00:02:00.985 the damaged asphalt will be replaced 42 00:02:01.045 --> 00:02:02.385 and pavement markings will be 43 00:02:02.385 --> 00:02:04.145 repainted to complete the project. 44 00:02:04.885 --> 00:02:07.385 The estimated cost for the geotechnical remediations 45 00:02:07.995 --> 00:02:11.185 subsequent and subsequent asphalt repairs is 46 00:02:11.185 --> 00:02:14.825 $193,178 and 50 cents. 47 00:02:15.355 --> 00:02:17.425 Final cost may fluctuate based on the quantity 48 00:02:17.445 --> 00:02:19.145 of grout material required. 49 00:02:19.645 --> 00:02:23.625 Budget resolution 2026 dash zero four is included 50 00:02:23.645 --> 00:02:26.985 and will utilize funding from Lake Sumter Landing General r 51 00:02:26.985 --> 00:02:28.945 and r Reserve for the amount needed 52 00:02:28.945 --> 00:02:30.185 to complete this project. 53 00:02:30.955 --> 00:02:32.625 Staff request approval to proceed 54 00:02:32.625 --> 00:02:35.785 with the geotechnical engineering remediation at Lake Sumter 55 00:02:35.785 --> 00:02:40.065 landing approval of budget resolution 2026 dash 56 00:02:40.575 --> 00:02:45.065 four in the amount of $193,178 and 50 cents, 57 00:02:45.485 --> 00:02:48.345 and approval to issue all associated purchase orders. 58 00:02:48.765 --> 00:02:50.225 And I'm here if you have any questions. 59 00:02:53.565 --> 00:02:57.785 Any questions I'd make motion approve. 60 00:03:00.165 --> 00:03:03.685 I will second that motion. Got a motion. 61 00:03:03.865 --> 00:03:05.805 And a second. All in favor? 62 00:03:06.625 --> 00:03:08.525 Aye. Aye. Aye. Thank you. 63 00:03:08.525 --> 00:03:10.045 Motion passed. Thank you. Thank you. 64 00:03:10.735 --> 00:03:13.005 Thank you. Uh, informational items. 65 00:03:13.125 --> 00:03:14.445 I know the financial statements. 66 00:03:14.625 --> 00:03:16.685 Ms. Lee Norris will be coming up here 67 00:03:16.685 --> 00:03:18.445 to go over the financial statements. 68 00:03:24.045 --> 00:03:25.285 Jennifer, Good morning Board. 69 00:03:25.485 --> 00:03:27.685 Jennifer Lee Norris Finance here to give you an overview 70 00:03:27.685 --> 00:03:31.005 of your financial statements as of September 30th, 2025. 71 00:03:31.185 --> 00:03:33.045 And just keep in mind, we're still, um, going 72 00:03:33.045 --> 00:03:34.725 through our audit process and accruals. 73 00:03:34.785 --> 00:03:36.925 So, um, these are preliminary statements. 74 00:03:37.705 --> 00:03:39.285 So for your proprietary funds, 75 00:03:39.285 --> 00:03:40.965 your central landing amenity division, 76 00:03:40.985 --> 00:03:43.365 and your central landing fitness fund, your year 77 00:03:43.365 --> 00:03:45.645 to date revenues are 127 million. 78 00:03:46.225 --> 00:03:49.245 That's greater than prior year revenue of 99 million 79 00:03:49.345 --> 00:03:52.605 and 106% of your budget, they increase, of course, 80 00:03:52.605 --> 00:03:56.205 it's mainly due to the amenity slide sale with approximately 81 00:03:56.725 --> 00:03:58.205 14,000 amenity rooftops. 82 00:03:58.625 --> 00:04:01.245 In addition, uh, miscellaneous income one time, um, 83 00:04:01.245 --> 00:04:03.325 miscellaneous income of $3 million 84 00:04:03.385 --> 00:04:06.245 for developer contributions for operational needs related 85 00:04:06.245 --> 00:04:07.245 to the amenity sale. 86 00:04:07.875 --> 00:04:10.045 Also included in your revenues is investment income 87 00:04:10.045 --> 00:04:14.085 of 7,000,004, um, hundred 80,000 with realized gains 88 00:04:14.085 --> 00:04:17.765 of 5 million and unrealized gains of 2.4 million of 89 00:04:17.765 --> 00:04:20.245 that investment earnings, debt service amount earned, um, 90 00:04:20.265 --> 00:04:23.725 601,000, which is restricted to be used for your debt. 91 00:04:23.745 --> 00:04:27.485 Um, obligations overall, that is 1.8, uh, 92 00:04:27.485 --> 00:04:28.525 decreased from last year. 93 00:04:28.785 --> 00:04:31.085 Um, however, it's 194% 94 00:04:31.085 --> 00:04:33.565 of your budgeted investment incomes income. 95 00:04:33.625 --> 00:04:36.205 Uh, we expect that investment income that will continue 96 00:04:36.205 --> 00:04:37.645 to decrease due to the majority 97 00:04:37.665 --> 00:04:39.925 of your portfolio in fixed income securities 98 00:04:40.145 --> 00:04:41.845 and the expectation of additional, uh, 99 00:04:41.845 --> 00:04:43.605 rate cuts from the Federal Reserve. 100 00:04:43.865 --> 00:04:45.645 But your portfolio is still doing very well. 101 00:04:46.235 --> 00:04:49.285 Your year to date operating expenses are at 74 million, 102 00:04:49.285 --> 00:04:51.765 which is greater than prior year of 55 million. 103 00:04:52.225 --> 00:04:55.325 Uh, current year to date spending is at 86% of budget. 104 00:04:55.665 --> 00:04:58.925 Uh, we are, uh, again, still, um, in the process 105 00:04:59.025 --> 00:05:01.605 of fi finalizing year end accruals 106 00:05:01.625 --> 00:05:03.925 and expect to see additional expenses to come through. 107 00:05:04.715 --> 00:05:06.485 Overall, the budget increase, mainly due 108 00:05:06.485 --> 00:05:09.245 to the additional facilities with the amenity sale. 109 00:05:09.305 --> 00:05:11.405 But you have enough to cover, uh, those expenses 110 00:05:11.405 --> 00:05:13.085 because of your additional revenues. 111 00:05:13.665 --> 00:05:16.445 Uh, your amended capital budget for the year is 16 million, 112 00:05:16.745 --> 00:05:18.445 and you've spent 8.8 million. 113 00:05:18.945 --> 00:05:21.965 Um, that's at 56% of your budget. 114 00:05:22.065 --> 00:05:23.165 Uh, majority of that is 115 00:05:23.165 --> 00:05:26.685 for golf course renovation at 5.4 million, 2 million, 116 00:05:26.985 --> 00:05:29.005 2 million for HVAC replacement 117 00:05:29.065 --> 00:05:31.325 and pool renovations of 500,000. 118 00:05:31.755 --> 00:05:34.805 There's some capital projects, um, such as golf renovations 119 00:05:34.805 --> 00:05:36.405 that have been carried forward to the new year. 120 00:05:36.585 --> 00:05:39.005 So that's why you aren't seeing, um, all of that capital. 121 00:05:39.425 --> 00:05:40.605 Um, budget being spent. 122 00:05:41.195 --> 00:05:44.405 Debt related expenses for the year at 34.4 million. 123 00:05:44.705 --> 00:05:46.965 Uh, principal and interest includes 32 million. 124 00:05:47.385 --> 00:05:49.805 Um, with miscellaneous bond expense, mainly related 125 00:05:49.805 --> 00:05:51.645 to bond closing at 2 million. 126 00:05:52.195 --> 00:05:55.845 Your required debt service coverage is, um, 1.25%. 127 00:05:56.265 --> 00:05:57.805 Um, and I ha I'm happy to say 128 00:05:57.805 --> 00:05:59.525 that you've been meeting that debt coverage. 129 00:05:59.825 --> 00:06:02.805 Um, of course that's gonna be, um, reviewed by the auditors. 130 00:06:03.025 --> 00:06:05.685 So, but, uh, so far, so far so good. 131 00:06:05.985 --> 00:06:07.485 Uh, your change in net position is 132 00:06:07.485 --> 00:06:09.325 7.9 million to the positive. 133 00:06:09.435 --> 00:06:11.645 Your budgeted change in net position is a negative 134 00:06:11.645 --> 00:06:12.885 11, uh, 0.3. 135 00:06:13.225 --> 00:06:16.165 But due to the rebudgeted items, the change in, uh, 136 00:06:16.485 --> 00:06:18.445 decrease in that position will not be that large. 137 00:06:19.025 --> 00:06:20.805 So for your governmental, uh, funds, 138 00:06:20.805 --> 00:06:22.005 which is your project wide fund 139 00:06:22.005 --> 00:06:24.005 and your Lake Central landing fund, year to date, 140 00:06:24.005 --> 00:06:25.365 revenues are at 24 million, 141 00:06:25.455 --> 00:06:27.805 which is greater than prior year of 22 million. 142 00:06:28.225 --> 00:06:30.645 The increase is mainly due to your project wide fund, um, 143 00:06:30.795 --> 00:06:32.165 with an increase of 8%. 144 00:06:32.595 --> 00:06:35.045 Overall. Your revenues, um, are on target. 145 00:06:35.345 --> 00:06:37.845 Um, the one time miscellaneous revenue in your Lake Central 146 00:06:37.845 --> 00:06:40.845 Landing Fund was an insurance payment of 21,000 147 00:06:41.225 --> 00:06:43.925 for some damage that was caused by Milton for the gazebo. 148 00:06:43.925 --> 00:06:47.165 And the, the boat hut. 149 00:06:47.825 --> 00:06:49.925 Um, also included in your investment, um, 150 00:06:50.265 --> 00:06:53.005 as your investment income of 55, um, 151 00:06:53.795 --> 00:06:55.525 555,000, excuse me. 152 00:06:55.745 --> 00:06:59.445 Uh, 271,000 is related, uh, to your realized gains. 153 00:06:59.625 --> 00:07:02.605 And 284,000 is unrealized gains, a decrease 154 00:07:02.605 --> 00:07:04.605 of 354,000 from last year. 155 00:07:05.025 --> 00:07:06.885 But exceeding your budget expectation, 156 00:07:07.105 --> 00:07:08.925 and again, you're gonna see some, uh, 157 00:07:08.925 --> 00:07:12.365 investment income decreasing due to the expected, uh, 158 00:07:12.365 --> 00:07:13.845 federal reserve rate cuts. 159 00:07:14.265 --> 00:07:16.565 Um, but again, still doing very well in your portfolio. 160 00:07:17.035 --> 00:07:20.045 Operating expenses for your governmental funds are 22, uh, 161 00:07:20.045 --> 00:07:23.965 0.1 million more than prior year, uh, by 1.3 million. 162 00:07:24.155 --> 00:07:26.805 Current year to date spending is at 96. Um, percent. 163 00:07:27.025 --> 00:07:28.165 So you're pretty much on target. 164 00:07:28.905 --> 00:07:31.245 We expect some additional, um, yearend accruals 165 00:07:31.505 --> 00:07:32.845 to come through for the year end. 166 00:07:32.945 --> 00:07:34.885 Um, but still within budget. 167 00:07:35.275 --> 00:07:38.205 Your amended capital budget for the year is 2.5 million. 168 00:07:38.705 --> 00:07:42.925 Um, you've spent 2.3 million, mostly at Lake Central landing 169 00:07:43.145 --> 00:07:46.365 for mill and overlay of 620, 20 1000 170 00:07:46.785 --> 00:07:51.485 and mill overlay for, uh, project wide of 663,000 171 00:07:51.705 --> 00:07:54.405 and base and repair of 573,000. 172 00:07:54.825 --> 00:07:57.765 Uh, budget change in that position is negative 1.9. 173 00:07:58.145 --> 00:08:00.045 Uh, based on that current spending trend, 174 00:08:00.265 --> 00:08:01.845 you're gonna get hit closer to that. 175 00:08:01.945 --> 00:08:05.725 So, um, and I'm here to ask, 176 00:08:06.465 --> 00:08:07.845 answer any questions that you might have. 177 00:08:08.075 --> 00:08:10.925 Well, I guess it's probably financial question, 178 00:08:10.925 --> 00:08:12.245 but it's also a planning question. 179 00:08:12.245 --> 00:08:14.885 Mm-hmm. Now that you have even more facilities, 180 00:08:15.225 --> 00:08:19.285 do you have a metric for, Hey, this is gonna be a 10 year, 181 00:08:19.555 --> 00:08:20.605 this is a 15 year. 182 00:08:20.705 --> 00:08:21.725 I'm sure you do. I just, yeah. 183 00:08:21.885 --> 00:08:22.885 I remember it ever discussing. We 184 00:08:22.885 --> 00:08:25.845 Had that long term capital plan going 5, 10, 15 years, 185 00:08:25.875 --> 00:08:27.685 Like every rec center like paradise, obviously. 186 00:08:27.795 --> 00:08:30.165 Yeah. So we look at the, you know, the asset management on 187 00:08:30.165 --> 00:08:32.125 that to see what's the life expectancy. 188 00:08:32.125 --> 00:08:33.925 Yeah. And we put all that plan out together 189 00:08:34.065 --> 00:08:36.685 so we have some kind of outline, knowing we gotta be nimble. 190 00:08:36.955 --> 00:08:39.565 Sometimes, you know, an AC should be out in the say, 191 00:08:39.565 --> 00:08:40.605 10 years, but it's running fine 192 00:08:40.605 --> 00:08:41.645 and we're not gonna change it out. 193 00:08:41.665 --> 00:08:44.085 So we'll put something ahead of that, like the golf courses. 194 00:08:44.665 --> 00:08:46.325 And now we're doing 10 to 12 years on the 195 00:08:46.485 --> 00:08:47.485 Renovation. Is that what you're, yeah. 196 00:08:47.485 --> 00:08:49.685 Okay. Thank you. 197 00:08:51.005 --> 00:08:54.005 I just wanted to take a moment to introduce Tyson Dishman. 198 00:08:54.195 --> 00:08:56.765 He's my new, uh, assistant Finance director. 199 00:08:56.945 --> 00:08:58.325 And he may be coming from time 200 00:08:58.325 --> 00:09:00.045 to time giving you the overview. So 201 00:09:00.605 --> 00:09:03.285 I, I did have, just so I understand, sorry. 202 00:09:04.425 --> 00:09:07.165 As I look at just the yearly numbers, we, 203 00:09:08.145 --> 00:09:13.085 we brought in 7 million more than we budgeted Correct. 204 00:09:14.725 --> 00:09:18.125 Budgeted revenues of one 20, brought in revenues of 1 27, 205 00:09:19.185 --> 00:09:20.965 and then we spent 12 million less. 206 00:09:21.705 --> 00:09:24.685 So call it 19 million. 207 00:09:25.585 --> 00:09:28.045 And then the, how, how does that impact, 208 00:09:28.045 --> 00:09:29.765 like the unreserved net position? 209 00:09:30.345 --> 00:09:31.725 It seems like it ought to be, 210 00:09:32.455 --> 00:09:33.565 It'll fall to the bottom. More 211 00:09:33.765 --> 00:09:34.765 Tion around in there. 212 00:09:34.835 --> 00:09:37.685 Correct. So what we don't spend just, um, falls 213 00:09:37.685 --> 00:09:40.125 to the bottom line to your, your, your fund balance. 214 00:09:40.915 --> 00:09:41.915 Does that answer your question? 215 00:09:44.415 --> 00:09:45.455 I, I'm just trying to, 216 00:09:46.555 --> 00:09:48.535 Are you asking the question like we're the why the 217 00:09:48.535 --> 00:09:50.615 revenues so far exceeding the budget, 218 00:09:51.215 --> 00:09:52.855 I think comes from the purchase 219 00:09:52.855 --> 00:09:54.455 of the new assets and the sale. 220 00:09:54.595 --> 00:09:57.215 So we started obtaining all those amenity fees, so 221 00:09:57.215 --> 00:09:58.095 that was increase in revenue 222 00:09:58.125 --> 00:09:59.295 from what we originally budgeted. 223 00:09:59.295 --> 00:10:02.735 Right. And then the expenditures, like, uh, Ms. Leon Norris, 224 00:10:03.035 --> 00:10:04.255 uh, explained that a lot 225 00:10:04.255 --> 00:10:06.455 of the capital projects have not been completed. 226 00:10:06.455 --> 00:10:07.535 So they're being carried forward. 227 00:10:07.615 --> 00:10:10.255 A lot of the golf courses, AC et cetera. 228 00:10:10.275 --> 00:10:11.535 So that's why the expenses are lower 229 00:10:11.535 --> 00:10:12.615 than what we had budgeted. 230 00:10:13.595 --> 00:10:15.095 But that difference. But just taking 231 00:10:15.095 --> 00:10:16.695 that calendar the year though mm-hmm. 232 00:10:17.145 --> 00:10:18.695 Money in, money out. Yep. 233 00:10:19.035 --> 00:10:22.355 20 million better than 234 00:10:23.385 --> 00:10:25.035 when we accept budget. 235 00:10:25.035 --> 00:10:27.795 Right. So it, it'll increase your un designated fund 236 00:10:27.795 --> 00:10:30.115 balance, but then when we carry forward a lot 237 00:10:30.115 --> 00:10:32.355 of those projects, we'll use those funds to pay 238 00:10:32.375 --> 00:10:33.555 for next year's projects. 239 00:10:33.755 --> 00:10:35.195 'cause we already appropriated it this year, 240 00:10:35.215 --> 00:10:36.435 and we'll carry forward those funds. 241 00:10:36.465 --> 00:10:40.215 Correct? Yes. Mainly good news. 242 00:10:40.595 --> 00:10:43.135 Oh, absolutely. Oh, no, it's, it's, it's wonderful. 243 00:10:43.205 --> 00:10:44.975 There's, there's not many 244 00:10:46.735 --> 00:10:49.575 governmental quasi governmental organizations 245 00:10:49.685 --> 00:10:52.435 that have a statement like that. 246 00:10:52.435 --> 00:10:53.955 Well, I mean, and, and I'm just, 247 00:10:54.025 --> 00:10:55.555 just trying to keep it straight in my head. 248 00:10:55.575 --> 00:11:00.555 And that's a 20, not necessarily 20 million sur plus, 249 00:11:00.575 --> 00:11:02.715 but it's a, it's a healthy That's 250 00:11:02.715 --> 00:11:03.435 Right. Cash flow. 251 00:11:03.435 --> 00:11:05.395 Mm-hmm. For, for expenses. No, 252 00:11:05.395 --> 00:11:08.155 For years, early in my career on this board, you wanted to 253 00:11:08.715 --> 00:11:10.315 increase that fund balance to make sure that we 254 00:11:10.315 --> 00:11:11.875 Were, I think we're in a pretty good shape. 255 00:11:11.975 --> 00:11:14.475 I'm, I'm, yeah. The, the, the long term 256 00:11:14.855 --> 00:11:17.475 and the recognizing all these capital assets 257 00:11:17.625 --> 00:11:19.195 that constantly, 258 00:11:19.285 --> 00:11:20.475 Right. And I think become 259 00:11:20.755 --> 00:11:24.235 Expenses over time is in keeping it up the expectations 260 00:11:24.455 --> 00:11:28.275 of the villagers to, you know, everyone walking in. 261 00:11:28.505 --> 00:11:30.115 It's a new experience for 'em. 262 00:11:30.115 --> 00:11:31.715 And the, the, the family's 263 00:11:31.715 --> 00:11:33.395 through the years done a wonderful job. 264 00:11:33.415 --> 00:11:36.595 And the board has done a good job keeping that. 265 00:11:36.975 --> 00:11:38.995 And, and based on, I know some of the recommendations 266 00:11:39.095 --> 00:11:40.555 of yourself and the board was 267 00:11:40.555 --> 00:11:42.875 to increase the long term investment portfolio 268 00:11:42.935 --> 00:11:44.035 to 20%, right? 269 00:11:44.045 --> 00:11:46.115 Where everyone else, we typically keep it at 15, 270 00:11:46.135 --> 00:11:48.115 but you guys wanted to go out 20 to pick up some 271 00:11:48.115 --> 00:11:50.115 of the additional gains, you know? 272 00:11:50.115 --> 00:11:51.915 But it also takes additional risk as well, 273 00:11:51.915 --> 00:11:54.565 because sometimes when the market has a correction, 274 00:11:54.865 --> 00:11:56.085 we, we feel a little bit more pain 275 00:11:56.425 --> 00:11:59.645 If I was the only one making it be more than 20. 276 00:12:00.025 --> 00:12:02.125 But I don't mind, I don't mind the risk. 277 00:12:02.305 --> 00:12:04.165 But I, I appreciate, you know, 278 00:12:04.165 --> 00:12:08.525 the board's got a different perspective, but thank you. 279 00:12:08.985 --> 00:12:10.245 You're not retired yet either. 280 00:12:11.665 --> 00:12:14.245 That's true. And the Lake Sumter 281 00:12:14.245 --> 00:12:15.645 Project is in this too, right? 282 00:12:15.755 --> 00:12:18.485 It's in Lake Sumter Landing, uh, fund balance, right? Yeah. 283 00:12:18.505 --> 00:12:20.325 So that's a different fund in there, right? 284 00:12:21.225 --> 00:12:23.845 Uh, so if there's no other additional, uh, 285 00:12:24.085 --> 00:12:25.925 questions on the informational items, 286 00:12:25.955 --> 00:12:27.405 I'll go onto district manager reports. 287 00:12:29.065 --> 00:12:31.005 So I did want to introduce Mr. Johnny Bishop, 288 00:12:31.235 --> 00:12:33.045 he's our new executive director of support services. 289 00:12:33.045 --> 00:12:36.005 Johnny came to us with a wealth of experience, uh, 290 00:12:36.035 --> 00:12:37.445 from Cirus County School District. 291 00:12:37.505 --> 00:12:40.005 He retired from there and he came over here to, uh, 292 00:12:40.355 --> 00:12:41.805 take on a challenge of, uh, 293 00:12:41.805 --> 00:12:44.645 overseeing DPM asset management and fleet management. 294 00:12:44.645 --> 00:12:46.525 So a lot of things he was very familiar with over there 295 00:12:46.525 --> 00:12:49.205 and in his years of working at the school district. 296 00:12:49.225 --> 00:12:51.205 So, um, he has, uh, taken the challenge. 297 00:12:51.215 --> 00:12:52.965 We're very appreciative of him coming over and, 298 00:12:52.985 --> 00:12:54.685 and meeting that demand that we have. 299 00:12:54.785 --> 00:12:56.485 So a lot of what you said, Mr. 300 00:12:56.675 --> 00:12:58.445 Nsbe, and making sure we maintain these 301 00:12:58.445 --> 00:12:59.685 assets into perpetuity. 302 00:12:59.825 --> 00:13:01.965 So every new residence, a new experience, 303 00:13:01.965 --> 00:13:03.485 they wanna make sure they see it a one. 304 00:13:03.545 --> 00:13:06.205 So, uh, the project wide advisory committee 305 00:13:06.205 --> 00:13:08.685 after agenda, much of what you saw in your consent agenda is 306 00:13:08.685 --> 00:13:10.005 what they discussed and approved. 307 00:13:10.625 --> 00:13:12.685 And they did have a lot of conversation about Gates, 308 00:13:13.725 --> 00:13:15.525 construction mode, long range readers. 309 00:13:15.705 --> 00:13:18.405 Uh, you know, previously we had a joint meeting with a a C 310 00:13:18.405 --> 00:13:21.045 and project wide where they actually decided not 311 00:13:21.045 --> 00:13:22.405 to move forward long range readers, 312 00:13:22.405 --> 00:13:24.685 and then they wanted to maintain gates as is. 313 00:13:25.505 --> 00:13:28.005 But as time has evolved past that, 314 00:13:28.005 --> 00:13:29.765 they all continually wanna have the conversation, 315 00:13:29.765 --> 00:13:31.525 maybe we can do something different, maybe we can't. 316 00:13:32.265 --> 00:13:34.725 So it was discussed today that hopefully, um, 317 00:13:34.725 --> 00:13:36.445 there is no more discussion on the gates 318 00:13:36.445 --> 00:13:37.565 that they're gonna stay as is. 319 00:13:38.085 --> 00:13:39.365 I can't make any promises of that 320 00:13:39.365 --> 00:13:40.805 because next month they may come back up 321 00:13:40.805 --> 00:13:41.925 and want to question it again. 322 00:13:41.925 --> 00:13:43.525 But for the most part, they decided 323 00:13:43.525 --> 00:13:45.085 to leave the gates as is. 324 00:13:45.305 --> 00:13:48.325 So, um, one of the things that did come outta 325 00:13:48.325 --> 00:13:50.165 that joint meeting was to have some, um, 326 00:13:50.735 --> 00:13:54.205 compliance on the neighborhood pools as 327 00:13:54.205 --> 00:13:57.045 to is there people using it that are not residents? 328 00:13:57.465 --> 00:14:01.125 And we proposed an idea, uh, to use a, uh, card reader, 329 00:14:01.625 --> 00:14:04.445 but they wanted us to kind of do some, um, reconnaissance on 330 00:14:04.445 --> 00:14:05.565 that and see if there was an issue. 331 00:14:05.785 --> 00:14:07.525 So I did wanna have Mr. Rohan come up 332 00:14:07.525 --> 00:14:11.085 and explain to this board as he did at Pwac this morning, as 333 00:14:11.085 --> 00:14:13.965 to what his plan is to kind of gain some information 334 00:14:13.965 --> 00:14:15.925 to see if there really is any issues. So, John, 335 00:14:16.015 --> 00:14:17.015 Thank you, Mr. Blocker. Uh, 336 00:14:17.015 --> 00:14:17.805 John Rohan, 337 00:14:17.805 --> 00:14:19.405 executive Director of Recreation and Parks. 338 00:14:19.905 --> 00:14:24.205 Um, our staff currently has a best practice for stewardship 339 00:14:24.205 --> 00:14:27.325 and Id checking of our amenities throughout the community. 340 00:14:27.465 --> 00:14:29.285 We, we go out there and it's, um, 341 00:14:29.525 --> 00:14:30.685 a minimum of three times a day. 342 00:14:30.825 --> 00:14:33.005 And, uh, sometimes it's more, um, 343 00:14:33.185 --> 00:14:35.405 but the idea is the element of surprise to go out there 344 00:14:35.705 --> 00:14:37.205 and, uh, check folks IDs. 345 00:14:37.545 --> 00:14:40.005 Um, we don't pull people out of the pool 346 00:14:40.345 --> 00:14:42.045 and we don't wake 'em up while they're sleeping. 347 00:14:42.545 --> 00:14:45.805 Um, but we do try to use our core values in, in the delivery 348 00:14:45.945 --> 00:14:47.685 of that stewardship and, and, 349 00:14:47.705 --> 00:14:49.485 and ensure that, uh, people are 350 00:14:50.125 --> 00:14:51.725 bringing the right credentials to use it. 351 00:14:52.025 --> 00:14:56.165 And the early data of that we have found in those processes 352 00:14:56.225 --> 00:14:59.765 and, and reporting, um, the abuses are, are very minor. 353 00:15:00.105 --> 00:15:02.365 Uh, um, unfortunately social media is out there 354 00:15:02.745 --> 00:15:05.405 and stirs a lot of the negative energy, uh, of 355 00:15:05.405 --> 00:15:06.805 what could be occurring. 356 00:15:06.825 --> 00:15:11.565 We are not actually seeing it, um, occur at the amenities. 357 00:15:11.945 --> 00:15:15.805 Um, the vast majority of infractions are those residents 358 00:15:15.805 --> 00:15:18.485 who fail to bring their ID card with them. 359 00:15:19.145 --> 00:15:21.925 So in the, uh, active stewardship 360 00:15:21.925 --> 00:15:24.805 and hospitality, we have a non-compliance, uh, procedure. 361 00:15:24.805 --> 00:15:27.765 Meaning if you forget it, we're gonna ask you 362 00:15:27.885 --> 00:15:29.005 for some type of credentials. 363 00:15:29.065 --> 00:15:30.485 If you produce it, we write it down. 364 00:15:30.555 --> 00:15:31.605 It's kind of like baseball. 365 00:15:31.605 --> 00:15:34.085 Once you've run out of strikes, we send you letters. 366 00:15:34.385 --> 00:15:37.165 Um, we can suspend you from the use of the facilities. 367 00:15:37.385 --> 00:15:38.765 If they are non-residents 368 00:15:38.765 --> 00:15:41.005 and non-compliance, then certainly we have the right 369 00:15:41.005 --> 00:15:43.165 to suspend or trespass people from the facilities. 370 00:15:43.245 --> 00:15:44.445 'cause they truly do not belong 371 00:15:44.625 --> 00:15:46.325 as a user of those facilities. 372 00:15:46.325 --> 00:15:48.445 And we have had to do that on, on occasion. 373 00:15:49.025 --> 00:15:50.285 Um, in those incidents, 374 00:15:50.285 --> 00:15:53.005 it's actually residents bringing their buddy down the road 375 00:15:53.105 --> 00:15:55.885 to come hang out with them to use the amenity as well. 376 00:15:55.945 --> 00:15:59.005 So it's a fine line with staff trying to make sure 377 00:15:59.005 --> 00:16:00.365 that we're, we're enforcing 378 00:16:00.545 --> 00:16:02.165 and educating and, and awareness. 379 00:16:02.985 --> 00:16:05.485 Um, as a result of all that data we've been doing, uh, 380 00:16:05.485 --> 00:16:07.005 over the years, uh, we went 381 00:16:07.025 --> 00:16:09.725 to the project wide advisory committee just this morning, 382 00:16:09.785 --> 00:16:12.565 and we'll be going to a, a c um, we're gonna 383 00:16:13.085 --> 00:16:15.445 actually staff four neighborhood rec pools. 384 00:16:15.445 --> 00:16:18.885 Those are offsite, uh, facilities, not, uh, tied to a, 385 00:16:18.965 --> 00:16:20.885 a village rec center or to regional center. 386 00:16:21.265 --> 00:16:25.325 And we're gonna staff for those pools from open to close, 387 00:16:25.905 --> 00:16:29.085 uh, from November 17th through December 14th, 388 00:16:29.705 --> 00:16:33.245 and do some really more intense ID checking, uh, 389 00:16:33.305 --> 00:16:36.445 to further extrapolate data to figure out, um, 390 00:16:36.785 --> 00:16:39.205 is there a higher incidents of non-compliance? 391 00:16:39.375 --> 00:16:42.925 Where is the non-compliance occurring, uh, to what degree? 392 00:16:43.425 --> 00:16:45.365 And gather that data information 393 00:16:45.425 --> 00:16:48.485 and then come back in January with recommendations. 394 00:16:48.585 --> 00:16:50.645 Do we continue with the current best practice 395 00:16:50.665 --> 00:16:53.285 of randomly checking, uh, and reporting? 396 00:16:53.285 --> 00:16:56.605 Do we buy more scanners? Uh, do we staff the pools more? 397 00:16:56.665 --> 00:16:59.565 So lots of different opportunities out there with everything 398 00:16:59.565 --> 00:17:00.885 that you try to do. 399 00:17:00.885 --> 00:17:03.565 We'll come with more staffing options, more cost back 400 00:17:03.585 --> 00:17:04.965 to, to the end user there. 401 00:17:04.985 --> 00:17:08.365 So, um, once we get that data, we're gonna figure out, 402 00:17:08.505 --> 00:17:09.845 do we have a problem and 403 00:17:09.975 --> 00:17:12.165 where those problems might be occurring, what we need to, 404 00:17:12.225 --> 00:17:13.805 to try to do better job at. 405 00:17:13.805 --> 00:17:14.845 We're always trying to improve. 406 00:17:14.865 --> 00:17:16.485 Of course, if we residents feel 407 00:17:16.485 --> 00:17:18.405 that there's something occurring, we definitely want to 408 00:17:19.275 --> 00:17:20.605 address those concerns, 409 00:17:20.825 --> 00:17:22.525 but we wanna be able to validate them as well, 410 00:17:22.785 --> 00:17:25.525 and that they're actually occurring, not, not being, uh, 411 00:17:25.525 --> 00:17:27.805 what we call urban myths, uh, going on out there. 412 00:17:27.905 --> 00:17:30.405 So I think there are some infractions that do occur. 413 00:17:30.505 --> 00:17:31.725 I'm not gonna disregard that. 414 00:17:31.725 --> 00:17:34.565 We don't have people that come in and try to, uh, abuse, 415 00:17:34.565 --> 00:17:37.405 but we normally will catch those individuals at some point 416 00:17:37.405 --> 00:17:39.565 in time because residents do talk to one another 417 00:17:39.585 --> 00:17:40.765 and do share that information. 418 00:17:40.785 --> 00:17:42.725 So we're very open, communicative, uh, 419 00:17:42.845 --> 00:17:44.405 organization here and department. 420 00:17:44.465 --> 00:17:45.925 So that's where we're at. 421 00:17:45.945 --> 00:17:47.445 And answer any questions that you may have. 422 00:17:48.965 --> 00:17:50.885 I mean, that'd be good information to have. 423 00:17:50.885 --> 00:17:53.565 Even you, you mentioned social media 424 00:17:53.585 --> 00:17:58.045 and obviously it can take some anecdotal one off 425 00:17:58.305 --> 00:17:59.325 and amplify it 426 00:17:59.325 --> 00:18:01.405 to make it look like it's some pervasive 427 00:18:01.575 --> 00:18:03.005 issue. So having the data 428 00:18:03.225 --> 00:18:04.285 That's right. Combat 429 00:18:04.285 --> 00:18:05.285 That. And what 430 00:18:05.285 --> 00:18:06.565 we've asked residents to do too, 431 00:18:06.625 --> 00:18:08.765 if they can be specific on the day 432 00:18:08.825 --> 00:18:10.405 and the time where it's occurring, 433 00:18:10.635 --> 00:18:12.925 then we will increase staffing presence there. 434 00:18:12.945 --> 00:18:16.365 So if we feel there's an increase of, uh, alleged abuses, 435 00:18:16.365 --> 00:18:18.325 then we'll, we'll increase that 436 00:18:18.345 --> 00:18:20.245 and determine if, uh, if there is an issue 437 00:18:20.305 --> 00:18:21.765 and there is, then uh, 438 00:18:21.785 --> 00:18:23.525 we will kash it as quickly as possible. 439 00:18:24.035 --> 00:18:26.565 That is always the issue. Social media, um, 440 00:18:27.045 --> 00:18:29.085 I wish we had a combat for social media, 441 00:18:29.185 --> 00:18:31.725 but maybe this is the best, uh, way to do 442 00:18:31.725 --> 00:18:32.925 that is, is get the facts. 443 00:18:33.275 --> 00:18:36.045 Yeah, yeah. Context helps. You 444 00:18:36.045 --> 00:18:37.485 Allowed me to find too, based on, 445 00:18:37.505 --> 00:18:39.245 you know, who's coming in there. 446 00:18:39.275 --> 00:18:40.845 It's probably, you take a look at the map, 447 00:18:41.035 --> 00:18:43.565 it's gonna be maybe surrounding communities 448 00:18:44.025 --> 00:18:46.125 and are you gonna drive an hour 449 00:18:46.225 --> 00:18:47.845 to go someplace or are you gonna be 450 00:18:48.185 --> 00:18:49.185 That's right. 451 00:18:49.425 --> 00:18:52.005 That's right. So we, we wanna figure out where isolated, 452 00:18:52.065 --> 00:18:53.445 if there is an issue and where, 453 00:18:53.445 --> 00:18:55.365 where it may be bubbling up from someplace. 454 00:18:55.685 --> 00:18:57.485 I find you don't have a problem. And it's always an 455 00:18:57.485 --> 00:19:01.485 eyeopener when you publish the aggregate figures like golf 456 00:19:01.505 --> 00:19:02.685 rounds or whatever. 457 00:19:03.025 --> 00:19:05.725 And I suspect if you did the math, it's, it's, 458 00:19:06.155 --> 00:19:07.155 It's Insignificant. A couple million 459 00:19:07.155 --> 00:19:08.565 people using 460 00:19:09.185 --> 00:19:11.685 the pools every year. So, you know, 461 00:19:12.235 --> 00:19:13.445 It's, it's a lot of use. People 462 00:19:14.035 --> 00:19:15.445 Weren't residents then. 463 00:19:15.785 --> 00:19:17.565 In this context. It's, that's 464 00:19:17.565 --> 00:19:17.925 Right. It's 465 00:19:17.925 --> 00:19:18.525 Insignificant. It's 466 00:19:18.525 --> 00:19:19.885 Not a, but it's the same, 467 00:19:20.025 --> 00:19:21.845 but same token, it's a real issue if, if, 468 00:19:21.845 --> 00:19:23.125 if it is their neighborhood pool, 469 00:19:23.125 --> 00:19:25.365 that it becomes a, an immediate issue. 470 00:19:25.425 --> 00:19:28.405 So hopefully the data will, will show if there is an issue 471 00:19:28.405 --> 00:19:29.685 or if they're not, if there is an issue, 472 00:19:29.685 --> 00:19:31.365 then we will come up with a plan to, 473 00:19:31.465 --> 00:19:32.845 to address it. So, okay. 474 00:19:33.055 --> 00:19:34.165 Thank, thank you all for your time. 475 00:19:34.865 --> 00:19:38.565 Uh, and, and lastly, there was a request from UPS. 476 00:19:38.785 --> 00:19:42.565 Um, so in the, uh, sale that we closed in February 477 00:19:42.565 --> 00:19:45.725 with the new amenities, previously UPS used, uh, 478 00:19:45.725 --> 00:19:47.765 some golf maintenance facilities at Lowlands 479 00:19:47.765 --> 00:19:51.805 and Tall Pines, basically for the, uh, season, 480 00:19:52.185 --> 00:19:55.045 the Christmas season, the holiday season, to actually, uh, 481 00:19:55.135 --> 00:19:56.165 store packages. 482 00:19:56.225 --> 00:19:57.845 And they would use that as like the other depot 483 00:19:57.985 --> 00:19:59.885 to use a golf cart to go take packages 484 00:19:59.885 --> 00:20:01.645 and deliver 'em around to the residents. 485 00:20:02.025 --> 00:20:05.365 Uh, that contract did not get, um, uh, 486 00:20:05.555 --> 00:20:06.805 come over with the, uh, sale. 487 00:20:07.145 --> 00:20:08.765 So what UPS has asked is that we, 488 00:20:08.765 --> 00:20:10.525 we enter into a new contract with 'em. 489 00:20:10.715 --> 00:20:13.085 It's very minimal, uh, the revenue, uh, 490 00:20:13.085 --> 00:20:14.925 for each location's about $2,900. 491 00:20:15.425 --> 00:20:17.725 So what we told 'em was, we will acquiesce this year 492 00:20:17.725 --> 00:20:18.725 and enter into an agreement. 493 00:20:18.865 --> 00:20:21.805 And then following this year, they need to find a new home 494 00:20:21.865 --> 00:20:25.085 to actually, uh, store their, their, uh, their, their, 495 00:20:25.135 --> 00:20:27.485 their boxes or deliveries and, 496 00:20:27.665 --> 00:20:29.165 and find a new place to work out of. 497 00:20:29.165 --> 00:20:30.925 So we would, we would go ahead and agree with them. 498 00:20:30.985 --> 00:20:34.405 So I just wanted y'all to, we present us a PA and no issues, 499 00:20:34.405 --> 00:20:36.165 but I wanted you to be aware of this 500 00:20:36.265 --> 00:20:37.605 and to just, uh, know 501 00:20:37.605 --> 00:20:39.405 that I'll be entering into an agreement with them for 502 00:20:39.405 --> 00:20:43.125 that small short window now until like January 15th or 503 00:20:43.245 --> 00:20:44.365 Whatever. Do need a vote? 504 00:20:44.625 --> 00:20:46.085 What's that? Do not need A vote for that. 505 00:20:46.285 --> 00:20:49.365 I don't need, you need to vote. No 506 00:20:49.805 --> 00:20:51.365 PI did vote to recommend it to you. 507 00:20:52.105 --> 00:20:54.165 You might as well take a vote to authorize 508 00:20:54.205 --> 00:20:55.205 A approve. Okay. 509 00:20:55.205 --> 00:20:59.285 Any questions? I'd make a motion to approve. 510 00:21:00.465 --> 00:21:02.555 I'll second. We've got a motion, a second 511 00:21:02.575 --> 00:21:05.715 to approve the use of UPS 512 00:21:05.735 --> 00:21:08.155 of East Space at Lowlands and Tall Pines Golf Course. 513 00:21:08.175 --> 00:21:11.435 All in favor? Aye. Aye. Very good. Thank you. 514 00:21:11.775 --> 00:21:12.835 And those are all my reports. 515 00:21:14.065 --> 00:21:17.595 Good Counsel reports. 516 00:21:17.645 --> 00:21:18.715 Thank you Chair. Nothing today. 517 00:21:18.945 --> 00:21:21.035 Alright, supervisor comments? 518 00:21:21.935 --> 00:21:25.475 My only comment is, uh, celebrate Veteran Day tomorrow. 519 00:21:25.615 --> 00:21:29.075 Yes, sir. If you, uh, if you're like us, 520 00:21:29.135 --> 00:21:30.235 I'm very patriot at school. 521 00:21:30.235 --> 00:21:31.595 We're gonna have school tomorrow like we always do, 522 00:21:31.595 --> 00:21:32.875 and we have a bunch of celebrations. 523 00:21:32.935 --> 00:21:36.995 So come on out and help us celebrate our great veterans. 524 00:21:37.385 --> 00:21:39.395 Very good. Alright. 525 00:21:39.395 --> 00:21:40.475 If there's no further comments, 526 00:21:40.475 --> 00:21:42.595 shall motion make a motion to adjourn? 527 00:21:42.595 --> 00:21:45.035 Second. I got a motion to adjourn. And a second. 528 00:21:45.175 --> 00:21:46.555 All in favor? Aye. Aye.